Arizona-Nevada Academy of Science

CALL FOR PAPERS AND POSTERS FOR PRESENTATION AT THE
51^st ANNUAL MEETING OF THE
ARIZONA-NEVADA ACADEMY OF SCIENCE
NORTHERN ARIZONA UNIVERSITY
MARCH 31, 2007

ATTENTION ALL MEMBERS: We urge your attendance and presentation of research results at the forthcoming Annual Meeting. Sessions are planned for the following disciplines: Anthropology, Biology, Chemistry, Conservation, Geography, Geology, Hydrology, Mathematics, Psychology and Science Education. In addition, results in any of these fields may be presented in poster format. For additional information on posters, click here. The meeting is open to all persons, every author (talks or posters) must submit an abstract by the posted deadline. We solicit your help in calling this to the attention of your colleagues and your students who are not members but are interested in attending and presenting papers.

INSTRUCTIONS TO AUTHORS

1. Title and Abstracts:

A title and abstract must be submitted for each paper or poster to be presented at the meeting. Abstracts will be published in the Proceedings issue of the Journal of the Arizona-Nevada of Science exactly in the form and condition submitted by the author. Every error which appears in the submitted abstract will appear in the printed abstract. Each author must, therefore, prepare his/her abstract with extreme care. Please read the following instructions carefully before preparing your abstracts. Refer to the attached Sample Abstract for the proper format.

General Requirements:

1. Type the abstract, single spaced, using a size 12 font (Times New Roman or equivalent)
2. Use a recent version of MS Word to prepare file copies.
3. Either Macintosh or Windows format is acceptable. Abstracts submitted in Macintosh format will be converted to Windows format for printing.
4. One hard copy (may be optional, contact session chair) and one electronic file of the abstract must be sent with registration fees on or before Feb. 1, 2007. See the various options under "6" below.
5. More than one abstract may be submitted together by paper mail, but all such multiple-abstract submissions must be to the same section. Label each e-mail attachment with:
   Title of Abstract(s)
   Author(s)

Format Specifications for the Abstracts.
(see example below [click here])

1. Titles. Use a short, concise title that indicates the content of the abstract. Capitalize all letters of the title.
2. Double space between title and author's name and between author's name and the body of the abstract.
3. Authors and Institutions. Capitalize only the first letter of the author's names. If the paper is of joint authorship, underline the name of the author who will make the presentation. Each author should be listed by institution, city and state. Do NOT include department, division, professional titles, etc.
4. Abstracts are limited to a maximum of 17 single-spaced lines (12 pt. font, not including the title and author-affiliation lines). Do not exceed this line count.

2. Deadlines:

February 1, 2007
Complete abstracts (emailed file and printed copy [optional, contact session chair]) and required registration fees must be mailed in time to reach the appropriate session chairperson NO LATER than February 1, 2007. A list of the session chairs and their addresses is available on the ANAS website. The session chairperson will forward the abstracts to the Proceedings Editor.
March 1, 2007
Session schedules, abstracts, and other materials must be sent by the session chairpersons to arrive at the address of the Proceedings Editor before this date.
March 31, 2007
Annual Meeting at the Northern Arizona University of Arizona, Flagstaff.

3.Notification of Acceptance:

Provide an e-mail address (or enclose a self-addressed, stamped post card for paper mail submissions) to the (contact Session Chair) so that they may notify you of acceptance of your paper and the time of your presentation.

4. Length of Platform Presentation:

Expect to be limited to the time of presentation stated. In general, a maximum of 15 minutes will be allowed for oral presentations; any longer time must be arranged in advance with the Session Chairperson.

5. Projection Equipment:

Projection equipment will include computers (MS Windows, PowerPoint) with projectors. Overhead projectors and 35 mm projectors may require an additional fee. Authors requiring these types of projection equipment should contact their session chairs or the meeting organizer (see below).

6. Registration Fee:

Authors are required to submit with their abstracts a REGISTRATION FEE of $15 for students members, $20 for student non members, $35 for members, or $45 for non members. These registration fees include lunch at the Annual Business Luncheon.

For papers with more than one author, THE PRESENTER should submit the appropriate registration fee. CO-AUTHORS DO NOT submit their registration fees accompanying the abstract. Co-authors planning to attend the meeting should register separatly using the registration form (see below). For paper-mail payments, make checks payable to the Arizona-Nevada Academy of Science (ANAS). If fees for more than one presenter are included in a single check, please indicate on the check exactly who the fees are for. Clip (DO NOT STAPLE) the check to one of the copies of the abstract. Abstracts submitted without the registration fee will be rejected!

   Pre-Registration Forms:

PRESENTER:
1. On-line Registration
2. text
3. MS Word
CO-AUTHORS AND ALL OTHER ATTENDERS:
1. On-line Registration
2. text
3. rtf

7. Additional Information:

Questions concerning the Annual Meeting and submission of papers may bedirected to the

Session Chairs http://www.geo.arizona.edu/anas/secchair.html
Aregai Tecle, Meeting Organizer Aregai.Tecle@NAU.EDU

SAMPLE ABSTRACT

BEST STUDENT PAPER/POSTER AWARDS

Best Student Paper Awards ($50) will be presented in up to three areas: Life Science, Physical Science and Social Science for platform presentations. A fourth award may be given for Best Student Poster. Undergraduate or gradate students wishing to participate in the Best Student Paper competition must follow all the directions above for "Instructions to Authors".

1. Place an asterisk (*) at the beginning of the title of the abstract.
2. Abstracts to be considered for this award may be co-authored by the student and their major professor. The student MUST, however, be listed as the first author, and their name underlined to indicate they are the presenter.
3. Entrants not meeting ALL of these requirements will be not be considered for the award.

POSTER SESSIONS

We will have poster sessions at the Annual Meeting. Abstracts for poster sessions need to be submitted to Dr. Robert Reavis (see bottom of page) and need to follow the guidelines for abstracts. The guidelines for the posters listed below are based on the AAAS guidelines.

The Poster

A good poster is uncluttered and clear in design. It has legible text and logical organization. The main tenet of a good poster design is simplification. Use a crisp, clean design and a strong title. Do not tell the entire research history; present only enough data to support your conclusions and show the originality of the work. The text material should be reduced to convey your points quickly and clearly. The most successful posters display a succinct statement of major conclusions at the beginning, followed by supporting text in later segments, and a brief summary at the end.

Design Suggestions

Allow ample time, at least several weeks, to prepare your posters.

All lettering should be legible from about 5 feet (1.5 m) away.

Text material should be approximately 24 points (¼" , 0.625 cm).

Poster elements should be mounted with an adhesive on light poster board (1/8" or 0.313 cm foam-core board, any greater thickness will make it difficult to pin up). A cleaner look is achieved if the illustration and caption are mounted on the same board and a half-inch of the colored poster board extends as a frame.

For ease of transport, make the poster elements small enough to package and carry (approximately 17" X 22", 42.5 cm X 55 cm). Be sure to pack a measuring tape and a sketch of the poster layout so you will be prepared to set up the poster quickly. [A rolled format for the poster is also acceptable.]

All posters should feature a title, your name, the name of the institution where the research was performed, and should credit persons who have helped you with your research.

Guidelines for Poster Preparation and Presentation

Preparation

1. Bulletin boards for poster display measure 4' high by 6' wide (1.2 m x 1.8 m) which includes a border of approximately 1" (2.5 cm)
2. The top of the board should consist of an easy-to-read title that includes the author(s) name(s). The title lettering should be about 2" to 3" (5 cm to 7.5 cm) with subheadings 1/2" to 1" high (1.25 cm to 2.5 cm).
3. All lettering should be legible from 5 feet (1.5m) away. The minimum type size for text should be no less than 18 points, but 24 points (1/4", 0.625 cm) is preferable.
4. The component parts should be organized in a way that leads the viewer through the display.
5. Leave some open space in the design.
6. Use elements of different size and proportions. Convert tabular material to graphic display, if possible.
7. A larger and /or bright center of interest can draw the eye to the most important aspect of the poster. Use color to add emphasis and clarity.
8. Make illustrations simple and bold. Enlarge photos to show pertinent details clearly.
9. Displayed materials should be self-explanatory, freeing you for discussion.
10. No demonstration experiments or three-dimensional displays are allowed in a poster session.

Presentation

1. Push-in pins will be available in the poster area on a first-come, first serve basis. We recommend that you bring your own to ensure availability. All material must be removable.
2. Do not write, paint, or use paste on the display board.
3. All posters must be set up in the time allotted before the session, and must remain up until the session ends, then materials must be removed promptly from the board and your area cleaned up. Do not leave any materials, push-pins, trash, etc. in your poster area.
4. During the time your work is displayed, you must be present by your poster to discuss your paper.

Last Modified 1/18/07 by OKD